Project Scope Statement

A project scope refers to anything that has to be put to action to enable the delivery of a particular service or product, by manipulating, organizing, and managing the available resources. Therefore, a project scope statement comprises of a narrative of the whole project scope. As a project leader, communicating the scope of a project can be done by assembling the concerned team members for a briefing meeting, circulating memos or through one on one approach, which involves meeting with the relevant departments individually.

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A typical scope statement has six basic elements all contributing to the final project scope statement. A Project objective is the goal that a particular project is intended to achieve. This is usually set up before the implementation of a project. The project objective is essential to serve as a guideline and to monitor the project’s implementation. Derivables are the actual results after a particular project is implemented. Deliverables can comprise of either tangible products such as electronic devices manufactured and supported by a particular software or intangible in terms of profits made or final services achieved such as a beneficial improvement in a company’s service delivery or administration issues.

Milestones are special events within the lines of a project management that require sufficient and special focus, or attention. A milestone usually signifies only the critical measures and decisions that affect the concerned project.  They normally mark the progress of a particular project and determine the way forward by outlining the correct directions to be followed. Milestones are put in action in order to check on and track a project’s progress. They are normally put before the end of each phase of project management to allow for correction of mistakes and for convenient scheduling of the project’s implementation. On the other hand, technical requirements refer to the elements of a project’s implementation plan (strategy), initiation, and guiding information (documentation).  These technical requirements usually provide an outline for the analysis of a particular project from when it is conceived to when it is finally wrapped up (end).Technical requirements also cater for the correction of mistakes in a project by providing detailed procedures for any corrections that are to be made.

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Limits/ exclusions refer to the values that a particular product is able to meet, whether necessary to the concerned client or just as control measures. Control limits set the value that a product is designed to meet and; therefore, serve as critical measures during quality control. Other project limits like time limit ensure that the project’s implementation is carried out within the time boundaries set, and should not go beyond the specified deadline.

Project Review is a phase where frequent checks are carried out on a project to establish its worth.  Review can be done in between the project’s implementation phases or at the competition of the project to measure its real success. Review also enables the management to know if the product will satisfy the client in question.

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Case Study

Thomas is faced with three main challenges namely securing a full working staff, purchasing two more gas stations and ensuring the office is up and running according to the time limits indicated by his American bosses. In order to get more workers, he has to come up with a program. The program is intended to ensure that the staff members who include those that have been interviewed and those waiting are sufficiently motivated to promote work attendance. It is necessary that he develop a project scope that will enable him to follow the right procedures to ensure that the project is implemented with minimal inconvenience, and on schedule.

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