Project management in organizations essay
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Due to the changes currently taking place in organizations, it has proved imperative that the companies take an active role in project management in attempts of propelling the business towards the achievement of a competitive edge. Various undertakings are necessary to make sure that any organization remains in business. Among them is continuous improvement
Why continuous improvement beneficial to your organization
The project environment that is under constant changes calls for the application of newly invented techniques that help in management. The project must be developed through the incorporation of various organizational departments. Team work in addition to strategic planning is important tools in project management. The most perfect as well as appropriate strategy that may be adopted by organizations guarantees the best results. Techniques are however insufficient in project management. There is a need to convert organizations in to a single solid formation capable of existing as well as functioning for the benefit of the entire components of the organization. There is a need for decency in the environment in the course of project management implementation as demanded by the society. The strategic framework in the project management, the project governance in addition to proper design of the organizational is of great contribution. Monitoring risk periodically is beneficial to the entire tools system, which cuts down the likelihood of undesirable result (Møller, 156-78).
Continuous improvement and change
Change is inevitable in the current environment of organization and it promotes improvements. It is therefore important to manage it. This requires the application of industry-standard tools as well as techniques that are resourceful to the organization in process of identification of “where they are, where they intend to go, and through which means to arrive at their destination”. Success for improvement as well as change in the organization is highly dependent on the readiness of the organization. In case of failure, this should be taken as a lesson for the future anticipation of problems (Bersoff, 200-203)
For continuous improvement to be beneficial to the organization quality leadership is a preliquisite with leaders having the potential of making the organization derive benefits from the changes.
There are single applicable approaches in change management that target particular organization areas in order to achieve improvement. Although they may be effective in their respective areas, they may be insufficient in the management of change for improving the entire organization. The need for continuous improvement and change is inevitable for organizations. Continuous improvement and change is inevitable for organizations also stems from the fact that, organizations will also develop its human resources in terms of training so that they become a product brand that properly caters for the needs of its clients thus becoming the most reliable companies of choice for all the categories of individuals in their region and beyond (Bersoff, 123-38)
Communication Plans of a Project
It is important to establish a communication plan in the organization because it helps in seeking the full understanding of the company’s stakeholders. There is a need to manage the expectations in the entire process of a project. There is a variation in the degree of change for all the existing teams as well as the project and this call for the adoption of the communication channel that is most advantageous, having the greatest frequency and also effectiveness. The adoption of a communication channel is coupled with devising a mechanism of determining the effectives that is associated with the channel which is complemented by the addition or the removal of supplemental channels of communication where applicable (Cottrill, 88-102).
Quality and quality audit in organization
Quality audit has the implication of evaluation in the company, the organization system, processes, project and also products and services that are offered by the organization. It is applicable in auditing accounts as well as in the context of project management. The function of quality audits is the determination of information validity as well as the reliability it also helps in the provision of assessment of internal control of the system. Opinions of performance of people, organization or systems that are being evaluated are better reflected with the use of quality audits base don the work that has been done.
Improvements of quality standards in the organization are an issue of great significance that is achieved through innovations. This can be in terms of addition of new machines, new supplies, and procedures of doing work or training of the staff. The addition of resources in the organization is not sufficient to drive improvements and quality. What is more important is the initiation of changes in a direction that better outcomes are achieved with the use of the limited resources possible. This is achieved through the elimination of waste, the unnecessary work and reworking the employees. Problems in the organization can also be identified and solved through the enhancement of the inspection of the most vital activities (Charles & Geisler, 2000).
Quality is a very important parameter in the management of organizations because it is its central focus and has a basis of all members’ participation with the aim of achieving success in the long term as a result of the satisfaction of the customers. Quality means “the degree of the excellence" it may also be take to imply to totality of the features as well as the characteristics which lead to the satisfaction of needs" Quality also means fitness for making use of a something and it is determined by the consumers. With the improvement in life quality, there has arisen need to improve the quality of the products as well as the services that are delivered by organizations. The clients in any company on an international context anticipate quality assurance as well as satisfaction that they are about to be given the products as well the services that match their specifications, their expectations and their performance are as they may anticipate (Charles & Geisler, 67-9). The maintenance of quality in all organization has been driven by the ever changing environment of economy aided by the industry environment where a customer is so influential and a very important determinant of success in global competition. The emphasis on quality is a driving force to the organizations towards the adoption of the systems of quality management that are recognized internationally for the success of the operations of the business. This is especially important in the case of organizations where the proprietor sees a huge market segment whose unique products and services needs are not satisfactorily fulfilled by the numerous general and upscale organizations within the region as this requires great customer attention and flexibility (Bersoff, 2008). The proprietor of organizations realizes that this unique segment provides a great opportunity for a products and services and aims to strategically target all the client fraternity to cater for and meet their interests and the need for all clients. With this unique approach, organizations aims at acquiring a substantial market share and also to create a brand that is ‘the place to be’ for all people hence establishing long lasting relationships with its unique clientele (Bernard, 113-45).
There are some methods that are applicable now and in future that helps encouraging the staff to contribute to continuous quality improvement. The most important one is the develop of a focus through definition as well as verification of the processes that requires improvement. This is followed by a careful analysis after the collection of data that leads to the establishment of baselines. This helps in the identification of the root causes which is a basis of establishing the most appropriate solutions. This is then followed by the process of developing a practical action plan that will lead to improvement. This step requires the consideration of implementation, effective communication, and measuring as well as monitoring the progress. The action plan should be executed in the most effective manner. Evaluation should also be carried out for the purpose of ensuring that success is achieved.