Change management entails thoughtful planning and enthusiastic implementation, and generally consulting with and involving the people affected by the changes. The strategy is all about letting all the concerned people to identify what the changes are and give them a chance to figure out how these changes are going to affect them in their activities. The organization needs to come up with various change management strategies that have to be implemented successfully in order to necessitate the achievement of its goals. There are many change management strategies that an organization can adopt in order to increase its productivity, and stability of its activities.
One of the basic change management strategies is communication and communication planning; there is a need for the management to device new communication criteria, which ensures that the communication gaps between the employees and the administration are as few as possible. In change management, the first step is creating or facilitating awareness around the desire for change and creating an initiative among employees. Initial communications ensure creation of awareness around the business for change management to proceed smoothly.
Another strategy, used by organization, is coaching and manager training strategy for change management; supervisors play a key role in managing change because they are the ones who motivate employees to accept the change. It is extremely essential for the supervisors themselves to be convinced to accept those changes themselves before influencing those who work under them. The management has to gain the support of supervisors in order to enable the change to be put in place; the firm shall ensure this in order to succeed.
Training and training development is another strategy that the firm has to put in place; this is essential since it is the cornerstone for building knowledge and behaviors necessary to implement the change. Training shall be the starting points for the project team to develop training programs, which shall make the organization to implement the changes that it may put in place. Resistance management is a crucial aspect of change management in this organization; it deals with resistance of employees, when it comes to matters pertaining change. This shall help the organization to identify, understand and easily manage resistance since it avails tools, used by supervisors and executives to manage employee resistance.
The above discussed strategies are important to this organization since they are going to make it possible to facilitate change management that is beneficial to this organization.
Risk Management Plan
Risk management refers to a systematic way of identifying potential risks within an organization, estimating probabilities of these risks occurring and developing strategies to manage these risks. Risk management is a process that involves three main processes, which are assessment, implementation and monitoring. The firm has put in place the measures that can be used to see at it that the risks are as minimal as possible.
Assessment of risks is carried out by identifying and assessing potential risks, which are, then, minimized by various measures put in place by this firm. The management usually comes up with a list of uncertainties involved in every project, the likelihood of these uncertainties occurring and then their impact is ascertained and finally, the organization prioritizes risks by coming up with strategies to minimize them according to their nature. Some of the risks that this organization face include insufficient skill levels, recruitment and retention of staff, changes in technology, compliance to standards and digital rights management among others.
Risk analysis aims at assessing the potential severity of the risks, thereby, finding out where to focus attention and resources in managing them. This organization goes a step further to assess the impact, the probability of occurring and the impact of the risks on key issues like cost, time used in production and distribution of the finished products to consumers and lastly, the impact of risks on the quality of the products produced.
Once the risks are identified, various responses are implemented with respect to the kind of the risk; some of the responses, used by this organization include: risk avoidance, risk transfer and risk reduction among others. The firm usually implements any of the responses; the firm avoids those projects, whose risks are considerably higher to deal with less risky than the previous ones. This organization has put in place various risk monitoring activities, which aim at evaluating and analyzing the risks on a continuous basis; that the risk management steps are constantly repeated to make it easier to minimize risks of a given nature.
Contingency planning is used by the organization to manage or prevent the risks that may occur but have not already occurred. One of the key areas that contingency planning has addressed so much is the cost section, where the organization tries to the best of its ability to minimize the risks, associated with the cost of various projects that it undertakes. The organization normally carries out the cost-time analysis in order to come up with projects, which may take a longer amount of time but save on costs other that taking a risk by investing in time saving projects, which may be hugely expensive.
Role of Strategic Planning
Strategic management refers to substantial actions or initiatives, taken by the management of a given organization to enhance its performance. It entails coming up with the firm’s policies, vision, mission and objectives often in the form of projects or programs, which aim at achieving the set objectives. In this organization, strategic planning is very beneficial in the sense that it has led to proper resource use such that all the resources are put into maximum and proper use, since there is a well structured plan that is being implemented as a result of strategic planning. It helps in proper SWOT analysis; the organization is able to study and understand both its internal and external environments respectively by identifying its strengths, weaknesses, opportunities and threats. This enables the firm to go back to the drawing table and come up with fresh strategies to help in strengthening its market position.
Strategic planning leads to growth and development of the organization in that it helps the managers to come up with both the desired and realistic goals and objectives that have to be realized.
Developing Change Management Strategies
Change management strategies are thought to be crucial to success of any given organization, once they have been formulated and implemented well. This organization can put in place many strategies that can help in the realization of an effective change management. One of the strategies is planning long-term broadly; this means that the organization has to put in place sound strategic visions, which aim at achieving the specified results over a given period of time.
Another strategy that the organization has to develop is establishing forums and communication methods to enable fast decision making and adjustments; it should carter for the participation of interested individuals so that all individuals are aware of what is expected of them at a given instance. Extensive use of Information and Communications Technology is an excellent strategy, which shall help in the reduction of costs and increasing efficiency of the firm’s activities. The change management shall utilize ICT to help in automation of its activities as a response to increased global, technological progress.
Internal Metrics and External Environmental Assumptions
When an organization is implementing its business plan, it is always beneficial for the management to analyze both the internal and the external environments in order to determine how to go about the process of planning and execution. External environmental assumptions and internal metrics are of immense importance in business planning and, hence, should be monitored adequately. Financial metrics must be monitored, when executing a business plan since every organization has a financial basis, which shows the financial health of the organization to all parties concerned.
Workforce metrics should be analyzed since workers are part of the firm’s large picture, by determining their satisfaction and motivation, a firm can actually grow. The business world is full of uncertainties that propel the organizations to come up with various assumptions that help in forecasting or analyzing the real future market conditions. External environmental assumptions are classified as either implicit or explicit depending on their nature. Explicit assumptions are fully revealed without vagueness or ambiguity, while the implicit assumptions are not expressed and may go undiscovered. An assumption that competitors will respond rationally is implicit in nature.
Both the internal metrics and external environmental assumptions are essential, and as a result, the organization keeps on monitoring them whenever the business plans are implemented.